Spaces
Spaces are the top-level organisational environment in FlowBoards. Any organisation can have any number of Spaces to manage Boards, Bins, and Tickets.
To get started, click the hamburger menu top-left and choose Edit Boards › Create New Board. Give your Space a name — it will appear under your Organisation name. Spaces can be interlinked via hyperlinks or operated independently.
Once created, click the settings icon on the bottom-left toolbar to configure background colour, size, permissions, and business rules. Everything — Boards, Bins, Flows, WIP Limits — lives within a Space.
Unlimited Spaces
Create as many Spaces as needed — each can show different views of the same data or serve separate purposes.
Own Permissions
Each Space has its own permissions and settings, enabling teams to collaborate independently.
Shared Cursors
Real-time collaboration with shared cursors — like Miro or Mural, purpose-built for flow of work.
Interlinkable
Spaces can be linked together via hyperlinks, sharing elements across workflows or kept entirely separate.
Boards
Boards are visual collections of Bins arranged with a background and title. They can represent a Kanban board, PDCA, Flight Levels, Scrum, or any other methodology — the only limit is your workflow.
Creating a Board
Enter Edit mode via the hamburger menu and select Edit Boards. Use the design tools on the left panel to begin.
Draw your layout — Use the rectangle tool to create a background shape and add a title with the text tool.
Add Bins — Use the shortcut A + B or the Bin tool on the left to add bins matching your workflow.
Name Bins using the namespace convention: GroupName.BinName. For example: MyTasks.todo, MyTasks.doing, MyTasks.done.
Align your Bins — Shift-click each Bin and use the Align tool on the right panel to align top edges.
Set equal spacing — With Bins selected, use the Dimensions tool and set Horizontal Gap to 10px.
Add a background image — Select the background rectangle and upload an image in the right panel.
Make Bins transparent — Shift-select all Bins, scroll to Override Colour in the right panel, and choose transparent.
Teleporter Bins
A Teleporter Bin is shared across multiple Boards — any ticket placed in it is instantly visible wherever it exists. Create one by naming a Bin name.Teleporter, then copy and paste it to other Boards.
Kanban Maturity Levels
Controlled Work In Progress
WIP controlled at system level. Work pulled forward but capped globally.
Stage-level Pull
Each stage has its own WIP limits. Work pulled only when capacity is available.
Advanced Pull with Parking
Blocked work parked separately, keeping active WIP clean and metrics accurate.
Bins
Bins are the core building blocks of workflows — each representing a stage or state a work item passes through. Two display modes: a linear list view and a spatial view (like sticky notes on a whiteboard).
Creating Bins
Use shortcut A + B or the Bin icon on the left toolbar.
Name using GroupName.BinName — the text after the dot is shown as the Bin label.
Optionally, select an existing Bin from another Board you have permission to access.
Grouping Bins
Select the objects and click Group in the right panel. The group moves and acts as one object. Click Enter Group to edit an item inside.
Bins and Tickets
In the Bin options (right panel), choose which Ticket Types a Bin can accept. Tickets are added using the + sign on the bottom-left of the Bin.
Bin Actions
Select a Bin and choose Add Action in the right panel to configure automated behaviours on entry or exit.
- Delete — removes the Ticket on entry
- Archive — archives the Ticket on entry
- Discovery Timeout — Ticket highlights when overdue
- Set Date on move to this Bin — useful for Resolved Blocker/Bug bins
- Set Date on move from this Bin — tracks when work leaves a stage
Bugs and Blockers Configuration
Create the Ticket Type — In Organisation Settings, go to Tickets and create a type called Blocker.
Create a Resolved Blockers Bin — Give it a Spatial property; set Columns and Rows to 3×3.
Set Bin Actions — Completed Date = Now on entry; Completed Date = Blank on exit.
- Set Parent to show a ❌ square marker when Completed Date is absent
- Set Direct to show a ✔ square marker when Completed Date is present
When a child Blocker ticket moves into the Resolved Blockers Bin, the parent's ❌ disappears and the child shows ✔. Bugs follow the same pattern using a 🐞 icon.
WIP Limits
WIP Limits display as three numbers: minimum / actual / maximum. Set per Bin from the right panel, or apply grouped limits across multiple Bins using the WIP Limit tool on the left.
Bins create Flow
Tickets flowing across Bins form a Flow. In Settings, choose Flows to define which Bins form a sequence. Then use the Reports tool in a Space to embed metrics charts. Flows can span any number of Boards or Spaces.
- Unlimited Bins, copyable across Spaces with namespace conventions
- Linear (list) or Spatial (whiteboard) view modes
- Any size, colour, design, or background image
- WIP limits per Bin, per group, or across swim lanes
- Entry rules, exit rules, time-based rules, work item type filters
- Parent–child relationships in any Bin or Space
- All actions recorded; Replay Mode to review history
- Import Bins and Tickets from JSON
Flows
Flows define how work moves through a process by grouping and ordering Bins into a sequence. They automatically produce metrics based on ticket movement, and charts can be embedded directly into a Space.
To configure, go to Settings (click your profile image) and select Flows. Choose which Bins form the sequence. Flows can span Bins across any number of Boards or Spaces.
Available Metrics
- Dashboards within any Space
- FlowMetrics tools
- Live data in reports and custom analytics
- Customised by Bin selection and data options
Tickets
Tickets represent individual work items — Project, Idea, Epic, Story, or Task — at any organisational level. They support unlimited parent–child hierarchies and can be visualised across multiple Boards simultaneously with zero latency.
Zero latency
Tickets move instantly across Boards with their own transition animations.
Multi-team assignment
Assign to multiple individuals or teams, with separate watchers and customisable notifications.
Replay Mode
Play back all Ticket activity at any speed. Filter by work item, individual, or team.
Rich content
Full requirements, checklists, file attachments (PDF, PPT, Word, images), comments with @handles, and dependency visualisation.
Scales to 10,000+
Designed to handle enterprise-scale volumes across any number of Boards and Spaces.
Full history
All movement tracked with built-in timers. History remains accessible even after archiving.
Customisation options
- Class of Service — Standard, Fixed Date, Expedite, Internal, or custom classes
- Visual styling — colour, shape, decorators, borders, and dynamic indicators (blockers, bugs)
- Work Item Types — any type across unlimited hierarchy levels
- Movement rules — restrict transitions between Bins as required